Senior Administrative Assistant in Meridian, ID at Haven Behavioral Healthcare

Date Posted: 7/19/2018

Job Snapshot

  • Employee Type:
  • Location:
    Meridian, ID
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:

Job Description

New Behavioral Health Hospital in Boise, Idaho

Haven Behavioral Healthcare is proud to announce the opening of a brand new 
72-bed facility located at 2131 S. Bonito Way. This facility will greatly improve access 
to inpatient behavioral healthcare in the Treasure Valley and surrounding communities.


Anticipated start date - August 2018


                 Provide administrative support to the facility CEO, President/COO and CFO and other facility department leaders, requiring a high degree of professionalism and discretion. Responsible for day-to-day office operations.


  • Assist CEO in managing their daily calendar, creating access and protecting work flow; Medical staff and Administrative calendar coordination and distribution. Serve as a liaison between departments to facilitate communication.
  • Answer and direct incoming facility calls; Sort and deliver mail and shipments; Maintenance work order log and management.
  • Make travel arrangements, including coordinating flights, accommodations and other itinerary specifics.
  • Prepare and process expense reports in a timely manner.
  • Research and maintain preferred hotel and car rental relationships and communicate to travelers.
  • Sets-up meetings for larger groups, copying, scanning and other related tasks for departments within the organization.
  • Assist in planning programs, events, meetings, and team-building activities; Manage on-going charitable contributions/programming. 
  • Maintain office, mailing, shipping and kitchen supplies by checking stock to determine inventory level; anticipating needed supplies, placing orders for supplies; verifying receipt of supplies; Assist with purchase orders and supplies; Coordinate/schedule deliveries; Maintain inventory log
  • Prepare reports, presentations, and data, as well as maintaining files, minutes, records and correspondence; Maintain organizational charts and phone lists.
  • Train, manage and supervise, front desk, receptionists. 
  • Be familiar with and able to supervise staff who initiate the patient registration process.


Bachelor’s Degree or related field or equivalent work experience 


  • Prefer three (3) years demonstrated success providing administrative support in a dynamic environment.
  • Knowledge of healthcare setting. Excellent customer service, communication, and problem solving skills. 
  • Advanced proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint), Adobe Acrobat and internet research.